The_Butcher
07-02-2010, 04:26 AM
Here is the letter we are using for Pandemonium. I thought I'd share it with everyone and then take out the SHOW specifics and let you all fill in the blanks for your own shows. I hope this help in securing sponsors for whatever show you may be putting on.
Andrew Snell
Pandemonium 2010, Scion Owner’s Car Show
749 Spring Street, #4
Medford, OR 97504
May 19, 2010
Dear Friends,
My name is Andrew Snell. I’m a member and chapter leader of a Nationwide Scion car club called Scikotics. I’m writing to you on behalf of our car show committee, about an upcoming car show that we are in the process of planning for August 2010, called Pandemonium 2010. This car show will be for all Scion car owners, and will benefit the Muscular Dystrophy Association (MDA) through the combined effort of our club and the Reno Fire Department.
MDA is the non-profit health agency dedicated to curing muscular dystrophy, ALS and related diseases by funding worldwide research. The Association also provides comprehensive health care and support services, advocacy and education. MDA combats neuromuscular diseases through programs of worldwide research, comprehensive medical and support services, and far-reaching professional and public health education. With national headquarters in Tucson, MDA has more than 200 offices across the country, sponsors more than 200 hospital-affiliated clinics and supports more than 330 research projects around the world.
MDA supports more research on neuromuscular diseases than any other private-sector organization in the world. MDA scientists are in the forefront of gene therapy research and have uncovered the genetic defects responsible for several forms of muscular dystrophy, Charcot-Marie-Tooth disease, a form of amyotrophic lateral sclerosis (ALS, or Lou Gehrig's disease), childhood spinal muscular atrophy and several other neuromuscular conditions.
Regarding Pandemonium 2010, this car show will be held on Saturday, August 21, 2010, at the Ramada Hotel and Casino in Reno, NV. We are expecting over 100 Scion owners to compete in this event. We will also be having a slot tournament, a poker walk, 50/50 and regular raffle ticket sales, and possibly a silent auction to help raise money for MDA.
But, to make this event successful we need your help, and would be most grateful for any support you can provide. We need door prizes for the regular raffle and items to fill goodie bags. We also have three (3) levels of event sponsorship options available:
Gold: $100.00 - A vendor spot at the event; your company logo on t-shirts, banners, and
fliers; and your company sponsors a trophy class.
Silver: $75.00 - A vendor spot at the event; and your company logo on t-shirts, banners, and fliers.
Bronze: $50.00 - A vendor spot at the event.
Please send payment via PayPal to: *REMOVED PAYPAL ADDY*
We will add your name to the t-shirts, banners, and fliers in appreciation for donations with a value of $75.00 or more, even if you don’t want to set up a vendor booth at the event. If interested, please respond quickly, as the deadline for having your company logo included on the t-shirts, banners, and fliers is July 15, 2010. Your company logo must be in .JPEG, .PSD, or .EPS format, and at least 150dpi (300dpi preferred).. Please e-mail your artwork to: skynet3132@yahoo.com and to dertysciko@gmail.com (dertygurl@gmail.com)
Thank you for your time and for considering this request. We look forward to working with you on our event. For more information, feel free to contact me directly at (541) 761-4494, or via email: meatcutter525@yahoo.com
Sincerely,
Andrew Snell
now here is the TEMPLATE:
[Insert your name]
[Insert Show name]
[Insert mailing address]
[insert date]
Dear Friends,
My name is [insert name]. I’m a member of a Nationwide Scion car club called Scikotics. I’m writing to you on behalf of our car show committee, about an upcoming car show that we are in the process of planning [insert show date and show’s name]. [insert one sentence with description of the show and IF it’s a charity show the benefactor’s name].
[insert 1-2 paragraph(s) about the charity that the show is benefiting]
[Insert 1 paragraph with details about the show: i.e. DATE, TIME, LOCATION.]
But, to make this event successful we need your help, and would be most grateful for any support you can provide. We need door prizes for the regular raffle and items to fill goodie bags. We also have three (3) levels of event sponsorship options available:
[insert sponsor levels and costs with what each level entails.]
Please send payment to: [insert the address where you want the $$ sent to]
We will add your name to the t-shirts, banners, and fliers in appreciation for donations with a value of [insert set $ amount] or more, even if you don’t want to set up a vendor booth at the event. If interested, please respond quickly, as the deadline for having your company logo included on the t-shirts, banners, and fliers is [insert deadline date]. Your company logo must be in .JPEG, .PSD, or .EPS format, and at least 150dpi (300dpi preferred).. Please e-mail your artwork to: [insert email addy where you want the art work sent to]
Thank you for your time and for considering this request. We look forward to working with you on our event. For more information, feel free to contact me directly at [insert your phone #] , or via email: [insert your email address]
Sincerely,
[insert your name]
I hope this helps all of you with the future events that you will be planning.
-Andrew
Andrew Snell
Pandemonium 2010, Scion Owner’s Car Show
749 Spring Street, #4
Medford, OR 97504
May 19, 2010
Dear Friends,
My name is Andrew Snell. I’m a member and chapter leader of a Nationwide Scion car club called Scikotics. I’m writing to you on behalf of our car show committee, about an upcoming car show that we are in the process of planning for August 2010, called Pandemonium 2010. This car show will be for all Scion car owners, and will benefit the Muscular Dystrophy Association (MDA) through the combined effort of our club and the Reno Fire Department.
MDA is the non-profit health agency dedicated to curing muscular dystrophy, ALS and related diseases by funding worldwide research. The Association also provides comprehensive health care and support services, advocacy and education. MDA combats neuromuscular diseases through programs of worldwide research, comprehensive medical and support services, and far-reaching professional and public health education. With national headquarters in Tucson, MDA has more than 200 offices across the country, sponsors more than 200 hospital-affiliated clinics and supports more than 330 research projects around the world.
MDA supports more research on neuromuscular diseases than any other private-sector organization in the world. MDA scientists are in the forefront of gene therapy research and have uncovered the genetic defects responsible for several forms of muscular dystrophy, Charcot-Marie-Tooth disease, a form of amyotrophic lateral sclerosis (ALS, or Lou Gehrig's disease), childhood spinal muscular atrophy and several other neuromuscular conditions.
Regarding Pandemonium 2010, this car show will be held on Saturday, August 21, 2010, at the Ramada Hotel and Casino in Reno, NV. We are expecting over 100 Scion owners to compete in this event. We will also be having a slot tournament, a poker walk, 50/50 and regular raffle ticket sales, and possibly a silent auction to help raise money for MDA.
But, to make this event successful we need your help, and would be most grateful for any support you can provide. We need door prizes for the regular raffle and items to fill goodie bags. We also have three (3) levels of event sponsorship options available:
Gold: $100.00 - A vendor spot at the event; your company logo on t-shirts, banners, and
fliers; and your company sponsors a trophy class.
Silver: $75.00 - A vendor spot at the event; and your company logo on t-shirts, banners, and fliers.
Bronze: $50.00 - A vendor spot at the event.
Please send payment via PayPal to: *REMOVED PAYPAL ADDY*
We will add your name to the t-shirts, banners, and fliers in appreciation for donations with a value of $75.00 or more, even if you don’t want to set up a vendor booth at the event. If interested, please respond quickly, as the deadline for having your company logo included on the t-shirts, banners, and fliers is July 15, 2010. Your company logo must be in .JPEG, .PSD, or .EPS format, and at least 150dpi (300dpi preferred).. Please e-mail your artwork to: skynet3132@yahoo.com and to dertysciko@gmail.com (dertygurl@gmail.com)
Thank you for your time and for considering this request. We look forward to working with you on our event. For more information, feel free to contact me directly at (541) 761-4494, or via email: meatcutter525@yahoo.com
Sincerely,
Andrew Snell
now here is the TEMPLATE:
[Insert your name]
[Insert Show name]
[Insert mailing address]
[insert date]
Dear Friends,
My name is [insert name]. I’m a member of a Nationwide Scion car club called Scikotics. I’m writing to you on behalf of our car show committee, about an upcoming car show that we are in the process of planning [insert show date and show’s name]. [insert one sentence with description of the show and IF it’s a charity show the benefactor’s name].
[insert 1-2 paragraph(s) about the charity that the show is benefiting]
[Insert 1 paragraph with details about the show: i.e. DATE, TIME, LOCATION.]
But, to make this event successful we need your help, and would be most grateful for any support you can provide. We need door prizes for the regular raffle and items to fill goodie bags. We also have three (3) levels of event sponsorship options available:
[insert sponsor levels and costs with what each level entails.]
Please send payment to: [insert the address where you want the $$ sent to]
We will add your name to the t-shirts, banners, and fliers in appreciation for donations with a value of [insert set $ amount] or more, even if you don’t want to set up a vendor booth at the event. If interested, please respond quickly, as the deadline for having your company logo included on the t-shirts, banners, and fliers is [insert deadline date]. Your company logo must be in .JPEG, .PSD, or .EPS format, and at least 150dpi (300dpi preferred).. Please e-mail your artwork to: [insert email addy where you want the art work sent to]
Thank you for your time and for considering this request. We look forward to working with you on our event. For more information, feel free to contact me directly at [insert your phone #] , or via email: [insert your email address]
Sincerely,
[insert your name]
I hope this helps all of you with the future events that you will be planning.
-Andrew